2016 ms outlook quick steps hyperlink full#

The full set of options is under вЂCustomвЂ™ The New Quick Step menu offers some preset options for you to personalize (like вЂMove to FolderвЂ™ and вЂNew E-mail To вЂ¦вЂ™ HereвЂ™s all the Quick Step actions available to combine. Unfortunately, you canвЂ™t choose a specific account to use for the message, it will always use the default account. The New Email action will automatically add a signature to the email (if available). Then you can change the message and Send when you are ready.Д«ut if you choose вЂAutomatically send after 1 minute delayвЂ™ then the message will go out after 60 seconds without any human help. Normally, a New Message will open a new email pre-populated for you. ThereвЂ™s no option to add an attachment or prompt for an attachment.

2016 ms outlook quick steps hyperlink plus#

Now you can add CC and BCC fields plus a subject link and text for the email. From the Quick Steps gallery, choose вЂCreate NewвЂ™ then give the Quick Step a name and choose вЂNew MessageвЂ™ as the first action.ДЄt first you only see a TO: field to choose message recipients but click on вЂShow OptionsвЂ™ to see more. Outlook group contacts donвЂ™t help because they canвЂ™t only be added to one email field (eg TO) not a mix of the three receiver types.ДЄ Quick Action can do this for you. LetвЂ™s say you often send a message to certain people. But you can change it (or make a new Quick Step) which can be very useful. The default вЂNew Email to вЂ¦вЂ™ Quick StepвЂ™ just opens a new, blank email which isnвЂ™t anything special. The Option button opens the full Edit Quick Action dialog. As you can see weвЂ™ve chosen a folder and changed the name. This quick step has two actions, move to folder and mark as read. This preset needs to be personalized to choose a specific folder and probably change the Quick Step name. If you regularly move messages to a specific folder, you can make this a one-click operation.ДЇrom the Quick Steps gallery choose New Quick Step | Move to Folder (which is one of some presets from Microsoft). Move to FolderДЄ very simple Quick Step is вЂMove to Folder вЂ¦вЂ™. There are also a small range of shortcut keys plus some tooltip text that should appear when you however over the button (thought it doesnвЂ™t in our Outlook 2016 for Windows).

вЂFlag and MoveвЂ™ does three things with one button click Flags the message, moves it to another folder and marks the message as read. But you can change вЂNew email toвЂ™ to make something more useful.Д«uttons like вЂFlag and MoveвЂ™ are a good example of how Quick Steps can combine multiple Outlook features (Microsoft calls them Actions) into a single process. Options like вЂNew email toвЂ™ are too simple and offer little more than the existing Outlook feature. Go to Manage Quick Steps to see them in detail, though their names make their purpose clear. Microsoft gives you some Quick Steps to get you started. ItвЂ™s really a вЂversion 1.0вЂ™ thatвЂ™s not been improved.

Quick Steps may disappoint you by not having enough options to meet your needs. Customer feedback on Quick Steps has been ignored.

2016 ms outlook quick steps hyperlink windows#

Microsoft boasted about Quick Steps when they were released with Outlook 2010 for Windows but have done little since then. The too-short list of options and lack of expandability can make Quick Steps quite frustrating. The Quick Steps are very prominent, right in the middle of the Home tab. ThereвЂ™s no programming involved so you donвЂ™t have to worry about VBA or the Developer tab.

Quick Steps is an Outlook for Windows (not Mac) feature that lets you combine common or oft-repeated actions into a single clickable icon.